Email Request Form
Thank you for your email request. Please allow at least five business days if copy is provided or 7-10 business days if writing assistance is needed.
Please email
digitalteam@providence.edu
with any questions or with additional images, copy, or recipient files.
Web updates: This form is meant to collect information about email requests. If this initiative requires updates to the web, please email
digitalteam@providence.edu
.
First Name:
Last Name:
Your Email:
Are you a staff member or GA in PC's Office of Institutional Advancement?
Yes
No
Email Content
Is this email about an event?
Yes, in-person event
Yes, virtual event
No
Please note in the additional comments field if you would like the Division of Marketing and Communications to send a reminder email with the appropriate Zoom link two hours before a virtual event to registrants.
Please provide a link to the event registration:
Please provide a Zoom link for the confirmation email:
Which office, class year, or alumni club is this email coming from?
This will appear as the "from name" on the email. Examples: Providence College, Providence College Office of Alumni Relations, Mike Hopkins '10, PC Long Island Alumni Club President, etc.
What is the email address that you would like this email to come from?
The sender field must contain an official PC email address. Examples: alumni@providence.edu, development@providence.edu, giving@providence.edu, etc.
What is your email's subject line?
Subject lines must be less than 70 characters and ideally only 6-8 word sentences or phrases.
Please upload a photo for your email here.
Pictures should be horizontal. Please upload the original file of the photo you'd like to use (not a cropped version). If no photo is provided, we will try to find an appropriate option or use a general PC logo, or you can add details in the notes section about photo recommendations, or send a link to digitalteam@providence.edu with an image option.
Would you prefer to copy and paste email copy into this form or upload a Word document/PDF?
Copy and paste
Upload
Please provide the content you wish to be included in the email here:
Upload your text here:
Do you require marketing assistance with the copy?
Yes
No
If you are requesting marketing assistance with copy, please allow additional time (7-10 business days before send date) for us to process your request.
Would you like to send a thank you email after the event?
Yes
No
Please email any event photos that you'd like to share as part of the thank you email to digitalteam@providence.edu.
Would you like to include a survey in the thank you email?
Yes
No
Please provide the survey link.
Would you like to include a solicitation in the thank you email?
Yes
No
Please provide the solicitation copy.
Email Audience
Is this email targeting a certain region of alumni?
Yes
No
Choose which regions we should include in the audience list.
Atlanta
Austin
Boston
Buffalo
Capital Area
Charleston
Charlotte
Chicago
Denver
Fairfield
Hartford
London
Long Island, NY
Nashville
New Haven
New Jersey
North Cal
Ohio
PCCNY
Philadelphia
Phoenix
Providence
Seattle
SoCal
Southeast Florida
Southwest Florida
If you need to include a region that is not listed here or need to cast a wider net than these groups typically include, please email the circumstances to digitalteam@providence.edu or note the changes in the notes section below.
How will you be providing a constituent list?
Link to an Affinaquest Report
File upload
The list is not ready yet
Constituent lists must be provided at least half a business day before the email send date to avoid a delay in the dissemination of your email. Please email lists to digitalteam@providence.edu.
Provide the link to the AQ report here.
Upload the list file here (Excel file or CSV preferred).
Spreadsheets should have at least 3 columns: first name, last name, and email address. Including the SalesForce Contact ID is also preferred. Please combine lists into one sheet of one workbook.
Does your email audience include alumni?
Yes
No
All lists that contain alumni email addresses need to be provided to the Division of Marketing Communications directly by the Office of Alumni Relations. Please contact Sarah Firetto (sfiretto@providence.edu), director of alumni relations, to coordinate with her office. Any non-alumni recipients of the email should also be provided to the Office of Alumni Relations who can provide Marcom with one full list for the email.
Please check the box below to indicate that you understand how to retrieve an alumni list and to proceed through the request process.
I understand.
How will you be providing a constituent list?
File upload
The list is not ready yet
Constituent lists must be provided at least half a business day before the email send date to avoid a delay in the dissemination of your email. Please email lists to digitalteam@providence.edu.
Upload the list file here (Excel file or CSV preferred).
Spreadsheets should have at least 3 columns: first name, last name, and email address. Including the SalesForce Contact ID is also preferred. Please combine lists into one sheet of one workbook.
If you need to exclude groups via a list or other method from receiving your email (i.e. event registrants or people who already made gifts or completed your message's call to action), please describe the circumstances in the notes section below or email digitalteam@providence.edu with those details.
Email Scheduling
Please allow at least 5 business days if copy is provided or 7-10 business days if marketing assistance was requested for copy.
What date would you ideally like this email sent on?
Will you require a reminder or followup email?
Yes
No
What date would you ideally like your reminder email sent on?
Please list one person that will be the point of contact and approver of this email.
Additional Comments
Please add any additional comments or context here.
Contact Information