Email Request Form

Thank you for your email request. Please allow at least five business days if copy is provided or 7-10 business days if writing assistance is needed.

Please email digitalteam@providence.edu with any questions or with additional images, copy, or recipient files. 

Web updates: This form is meant to collect information about email requests. If this initiative requires updates to the web, please email digitalteam@providence.edu.

Email Content

Please note in the additional comments field if you would like the Division of Marketing and Communications to send a reminder email with the appropriate Zoom link two hours before a virtual event to registrants.
This will appear as the "from name" on the email. Examples: Providence College, Providence College Office of Alumni Relations, Mike Hopkins '10, PC Long Island Alumni Club President, etc.

The sender field must contain an official PC email address. Examples: alumni@providence.edu, development@providence.edu, giving@providence.edu, etc.

Subject lines must be less than 70 characters and ideally only 6-8 word sentences or phrases.
Pictures should be horizontal. Please upload the original file of the photo you'd like to use (not a cropped version). If no photo is provided, we will try to find an appropriate option or use a general PC logo, or you can add details in the notes section about photo recommendations, or send a link to digitalteam@providence.edu with an image option.


If you are requesting marketing assistance with copy, please allow additional time (7-10 business days before send date) for us to process your request.

Email Audience



If you need to include a region that is not listed here or need to cast a wider net than these groups typically include, please email the circumstances to digitalteam@providence.edu or note the changes in the notes section below.

Constituent lists must be provided at least half a business day before the email send date to avoid a delay in the dissemination of your email. Please email lists to digitalteam@providence.edu.
Spreadsheets should have at least 3 columns: first name, last name, and email address. Including the SalesForce Contact ID is also preferred. Please combine lists into one sheet of one workbook.



Constituent lists must be provided at least half a business day before the email send date to avoid a delay in the dissemination of your email. Please email lists to digitalteam@providence.edu.
Spreadsheets should have at least 3 columns: first name, last name, and email address. Including the SalesForce Contact ID is also preferred. Please combine lists into one sheet of one workbook.
If you need to exclude groups via a list or other method from receiving your email (i.e. event registrants or people who already made gifts or completed your message's call to action), please describe the circumstances in the notes section below or email digitalteam@providence.edu with those details.

Email Scheduling

Please allow at least 5 business days if copy is provided or 7-10 business days if marketing assistance was requested for copy.




Additional Comments